Your membership, working harder for Scotland

Flexible, compliant access to frameworks and DPS

Quick, compliant access to over 25 frameworks and DPS

Scottish social housing procurement teams are working under increasing pressure – more to deliver, tighter resources, growing regulatory expectations and a decarbonisation programme that is not waiting for anyone. PfH Scotland exists to make that workload manageable. 

We give members quick, compliant access to goods, works and services through frameworks and Dynamic Purchasing Systems procured under the Procurement Reform (Scotland) Act 2014 and the Public Contracts (Scotland) Regulations 2015. Over 25 solutions covering everything from responsive repairs and planned works through to decarbonisation, compliance services and workplace solutions – all pre-tendered, pre-vetted, and ready to use. 

In partnership with Housemark, NHF and CIH, our team connects Scottish housing organisations with 350+ expert suppliers, from national contractors with Scottish operations through to local businesses and specialist SMEs. Mini-competitions or direct awards. Your choice, your pace, all compliant. 

Expert guidance shaped around Scottish procurement

Rising demands and shrinking resources are a familiar story across Scotland's social housing sector.

Our consultancy team provides practical, reliable support to help you navigate the complexity, avoid costly mistakes and make procurement decisions you can defend. 

With over 40 years of experience working in the sector alongside housing associations and local authorities, our people understand what Scottish housing organisations are up against. They know the Sustainable Procurement Duty is not optional. They know the Scottish Housing Regulator looks at procurement governance. They know the difference between a good framework call-off and one that creates problems downstream. 

From complex sourcing and category strategy to embedded procurement teams and full strategic reviews, we work alongside you to unlock value, reduce costs and deliver better outcomes. The aim is always an evidence-based recommendation that gives you the best value and operational fit – not a predetermined outcome dressed up as advice. 

Quantum – visibility and control across every contract

Social landlords often find that the real value of a contract is hard to capture over time. Pricing creeps, supplier performance goes untracked, and the data that would help you make good decisions is sitting in spreadsheets that nobody has time to maintain properly.

Quantum is our spend and contract management platform, and it was built to solve exactly those problems. It brings contract documentation, spend data and supplier performance into one place, making it far easier to see what’s working, what isn’t and where value is being lost. 

For Scottish housing providers, that means being better placed to demonstrate value for money, meet your obligations under the Sustainable Procurement Duty and track the social value commitments your suppliers have made. Renewal reminders, automated reporting, basket-level spend analysis, it’s all there, and it’s available to every PfH Scotland member. 

Based on standard invoice‑processing times and costs, our aggregated billing approach delivers the equivalent of more than £7 million in administrative savings and frees over 20,000 working days from manual processing over five years.

Exceptional service from people who know the sector

Exceptional service from skilled procurement experts and dedicated account managers who understand the challenges in the housing sector.

Over 125 housing organisations across Scotland trust PfH Scotland to help them succeed. We work with housing associations, local authorities and RSLs of every size – from small community-based organisations to larger regional landlords. In more than two decades supporting social housing procurement, we have helped procure £400 million worth of goods and services and generated over £32 million in savings for members. 

Procurement is a balancing act. Price, speed, compliance, social value – rarely does the obvious choice score well on all of them simultaneously. Our job is to help you navigate that without getting it wrong. We measure our success by yours. 

Our Net Promoter Score reflects what members think of that service. From the first conversation about what you need through to contract award and ongoing supplier management, you are not navigating procurement alone. 

Committed to social impact in Scotland

Procurement is one of the most powerful tools you have for improving housing outcomes and contributing to the communities your tenants live in.

Through PfH Scotland membership, you are part of a collective effort generating measurable social, environmental and economic impact across the country. 

Scotland’s Sustainable Procurement Duty makes this more than aspiration. Under the Procurement Reform (Scotland) Act 2014, Scottish contracting authorities have a statutory obligation to consider how their procurement activity can improve economic, social and environmental wellbeing and to act on that consideration in practice. PfH Scotland’s frameworks are built with this in mind – social value is not bolted on, it is part of how the solutions work. 

Active contract management that protects value

Awarding a contract is the start, not the finish.

Without active management, even well-negotiated agreements lose value over time – through price drift, scope creep, invoicing errors or supplier underperformance that goes unchallenged. Scottish housing organisations have obligations to their tenants and to the Scottish Housing Regulator to demonstrate that public money is being spent well. That requires more than a signed contract. 

Our contract lifecycle approach helps you track and validate pricing against agreed schedules to prevent cost creep; monitor spend patterns to identify anomalies, over-ordering and off-contract purchasing; access specialist category expertise that brings market intelligence and best practice to your contract management; challenge and renegotiate when conditions change; and plan renewals with data rather than guesswork. 

Quantum’s visibility combined with our category expertise means you maintain control and extract value throughout the full term of every contract – not just at award.